70th Anniversary Photo Contest: Rules, Terms and Conditions

The Arctic Institute of North America invites photographers to enter its 70th Anniversary Photo Contest.

You must read and agree to the following rules, terms and legal conditions before submitting any photos! 


ELIGIBILITY

• The photo contest is open to everyone over the age of 18;

• All photos must be of an “Arctic” theme;

• You must be willing to sign the Agreement and Photo Release Form;

• Employees of the Arctic Institute of North America are not eligible;

• Professional photographers are not eligible.
 

SUBMISSION GUIDELINES

• You must be the owner of the photos you submit;

• Submissions must consist of your highest resolution digital photos (minimum 300dpi) in either .JPG, GIF, or .PNG format;

• When submitting your photo, please name your file as follows: (firstname_lastname.jpg);

• You must include a caption that includes the location, date taken, and name of any persons appearing in the photo;

• Photo submissions must be accompanied by a signed Agreement; 

• If your photo features a person then you are responsible for obtaining the necessary releases from the individuals depicted, and must be able to provide copies of those releases to the Arctic Institute of North America upon request;

• All photographs should accurately reflect the subject matter and the scene as it appeared. Photos that have been digitally altered beyond standard optimization (removal of dust, cropping, reasonable adjustments to exposure, color and contrast, etc.) will be disqualified. Multiple exposures that have been combined to produce a single "High Dynamic Range" image are acceptable. Images that do not meet these requirements may or may not be judged at the judging panel's sole discretion. 


HOW TO ENTER

• All images must be submitted through our webform. Complete all required fields, including name, email and other information about your photo submission.

• You can select an image directly from your computer desktop, or submit images from Flickr for consideration in the contest.

• Digital images that are sent via mail or email will not be accepted.

 

JUDGING

Photos will be judged based on visual appearance, originality, composition, artistic merit and overall impact. The judges are a panel of Arctic Institute of North America staff members familiar with photography. All decisions made by the judges are final.


DEADLINES

Online entries can be uploaded starting 12:01 am Mountain Standard Time on December 30, 2014. Deadline for submitting entries is 11:59 pm Mountain Standard Time on October 31, 2015.

Entrants may be asked to supplement their submission (such as a paragraph about their photo, the highest resolution version of their photo, or a watermark-free version of their photo) anytime on or after October 1, 2015.

Finalists will be announced in November 2015. Grand Prize Winner and Runners Up will be announced in December 2015.

The Arctic Institute of North America reserves the right to adjust any deadline(s) as the result of causes beyond its immediate control.

 

WINNING PHOTOS

• The judging panel will select photos to be the contest’s Finalists and Honorable Mentions. 

• The grand-prize winner's image will be printed on the cover of the December 2015 issue of ARCTIC, featured on the Flickr page of the Arctic Institute of North America, and will receive a free one year membership to the Arctic Institute of North America including a print copy of ARCTIC.

• Honorable mentions will be featured on the Flickr page of the Arctic Institute of North America, and will receive a free one year membership to the Arctic Institute of North America including online access to ARCTIC.

 

TERMS AND CONDITIONS

1. This photo contest is open to submissions of photographs taken within the Arctic. “Arctic” for this contest is loosely defined as areas around the North Pole. Submissions are welcomed from photographers worldwide.  Employees of the Arctic Institute of North America and Professional Photographers are not permitted to participate.

2. All information detailed how to enter this competition forms part of these terms and conditions.  It is a condition of entry that all rules are accepted as final and that the competitor agrees to abide by these rules.  The decision of the judges is final and no correspondence will be entered into. Submission of an entry will be taken to mean acceptance of these terms and conditions. 

3. Entries must be submitted through the Arctic Institute of North America Website with all information requested in the submission form.  Entries must be labeled with the entrant’s name for example “firstname_lastname.extension”. Entries must be in JPEG, GIF or PNG format, 300 dpi and at least 1800 pixels on the longest side. Images should not be cropped more than 50% of the original image size. Entries should furthermore include a title and location of shooting – including the title of the nearest major town.  Entrants shortlisted to the second round of competition will be requested to send a high resolution version of the image (minimum 3500 pixels), caption information, along with RAW or untouched JPEG-files for authentication.  All entries must be received by the advertised closing time and date. Late, illegible, incomplete, defaced or corrupt entries will not be accepted. 

4. All images submitted must be the work of the individual submitting them.  It is the responsibility of each entrant to ensure that any images they submit have been taken with the permission of the subject and do not infringe the copyright of any third party or any laws.  Entrants must warrant that the photograph they are submitting is their own work and that they own the copyright for it. 

5. Rights and ownership of images belong to entrants. However, by entering the competition, the entrant grants the Arctic Institute of North America a non-exclusive, irrevocable license and permission to reproduce, publish and communicate the winning images, including through competition sponsors, in relation to the competition for the duration of five years, starting from the date winners are announced.  This public communication may use worldwide media including electronic and print mechanisms and tools.  Entrants agree to permit the Arctic Institute of North American to exhibit their awarded image(s) on the cover of the ARCTIC journal.  Authors will always be credited when their images are used.  

• Entrants are required to report on the natural world in a way that is both creative and honest.  Images entered must not attempt to deceive the viewer or misrepresent the reality of nature.  Digital adjustments including tone and contrast, burning, dodging, cropping, sharpening, noise reduction, minor cleaning work, HDR, stitched panoramas, focus stacking using multiple exposures taken at the same location at the same time are permitted providing that they are reported within the caption information and comply with the competition’s principles of authenticity so that they do not deceive the viewer or misrepresent the reality of nature. 

• Entrants must not do anything to injure or distress any animals or destroy habitat in an attempt to secure an image. 

• Entrants are responsible for ensuring full compliance with any applicable national or international legislation and for securing any relevant permits that may be required (which, in the case of human portraits and recordings, will include the subject’s permission) and which must be made available on request by the Arctic Institute of North America. 

• Caption information supplied must be complete, true and accurate. Disguising or misrepresenting the origin of the image will constitute a breach in the Rules and images will be disqualified. 

• If the Arctic Institute of North American suspects that an image has been achieved through the use of cruel or unethical practices, including the use of live bait, the entry will be disqualified and the Arctic Institute of North America reserve the right to report the entrant to the applicable authorities. 

• Unless when illustrating an issue regarding the treatment of animals by a third party, the following images cannot be entered:

(i)Images of restrained animals or captive animals

(ii)Images of animal models or any other animals being exploited for profit. 

6. The winning entry will be that which is judged to be the most visually appealing, original and self-explanatory. The competition will follow this time schedule:

• October 31st,  2015, “Deadline”. Entries must be received by 11:59 pm Mountain Standard Time. 

• November 6th, 2015, “Second round” High-res version requested from entrants shortlisted for the second round, images must be submitted to judges by November 13th, 2015. 

• November 20th, 2015,  Winners and honorable mentions will be announced.

• December 2015 70th Anniversary edition of ARCTIC will be available.

7.Prizes: The grand prize winner will have their image on the front cover of the December 2015 edition of ARCTIC, featured on the Flickr page of the Arctic Institute of North America, and will receive a free one year membership to the Arctic Institute of North America including a print copy of ARCTIC.  Honorable mention images will be featured on the Flickr page of the Arctic Institute of North America, and will receive a free one year membership to the Arctic Institute of North America including online access to ARCTIC.

8. Winning entries, names and countries will be published in the ARCTIC journal and on the Arctic Institute of North America website and Flickr page.

9. Events may occur that render the competition itself or the awarding of the prizes impossible due to reasons beyond the control of the Arctic Institute of North America and accordingly the Arctic Institute of North America may at its absolute discretion vary or amend the promotion and the entrant agrees that no liability shall attach to the Promoter as a result thereof.

10. Canadian law applied and the exclusive jurisdiction of the Canadian Courts shall prevail. 

 

QUESTIONS

• Questions and inquiries about contest rules can be emailed to arctic@ucalgary.ca with the subject line PHOTO CONTEST